Each supporter will receive an e-mail with login details to access the Portal. The Portal enables supporters to:

• Submit a company logo and profile
• Submit deliverables as per contract
• Order lead retrievals/scanners

The login details will be sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.

Access to all Portal services will be available only after submission of your company profile and logo.

Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

Lastly, Kenes Group is offering participants and supporters special rates for various hotels in Amsterdam. Information, pictures, location and rates are available on the hotel accommodation page:
click here or email us at kresnick@kenes.com

Please do not hesitate to contact me for further information or assistance.
We look forward to welcoming you in Amsterdam and wish you a successful Industry Session!

Action Item (Please refer to your signed contract)	Deadline	Contact Person
Staff Hotel Reservation	As soon as possible	Karen Resnick kresnick@kenes.com or https://hotels.kenes.com/congress/ATTD25
Payment of Invoice Balance	Must be received in full one week prior to the Conference	Pazit Hochmitz phochmitz@kenes.com
Symposium Final Program (onsite and virtual) (for approval by Scientific Committee)	As soon as possible and no later than Tuesday, 04th February	Aleksandra Sinapova  asinapova@kenes.com
Program book advert	Tuesday, 04th February
Promotional E-mail Blast (Exclusive and Joint)	Thursday, 13th February
Promotional Post E-mail Blast	Tuesday, 13th February
Text for Push Notifications	Tuesday, 18th February
Mobile app adverts	Tuesday, 18th February
Onsite Bag Inserts for approval of design	Tuesday, 18th February
K-Lead Retrieval System	Tuesday, 04th March	To reserve your Scanners, please refer to the on‐line Exhibitor’s Portal https://exhibitorportal.kenes.com/
Placing orders for Voting/ ’Ask the Speaker’ and other Technology Products and Services	As early as possible, preferably before Thursday, 06th February	Olaya Espejo oespejo@kenes.com
Hostesses & Temporary Staff Hire	Thursday 27th Feb Please note that the ordering minimum for a hostess is 4,5 hours.	Rai Amsterdam Email: exhibitorservices@rai.nl
Catering Services	Monday, 03rd March	Rai Amsterdam Contact person: Floor Stam; Email address: es@rai.nl Catalogue – click here Symposium order form – click here Meeting room order form – click here
AV – scheduling Tech rehearsal, placing orders for extra AV for the Sponsored Symposia and AV for Meeting rooms ONSITE	Tuesday,25th February	Mike Perchig nest@nest-av.com
Shipping & Material Handling Services
Door to door	Please contact Merkur	Merkur Expo Logistics Mrs Patricia Zintel Mobile: + 49 (0) 170 2229525 E-mail: patricia.zintel@merkur-expo.com For Shipping instructions, click here
Airfreight shipments
Shipment via Frankfurt Advance warehouse	Wednesday, 12th March
Direct to the Venue	Subject to time slot NB! Please note there should be a person from your side to receive your Deliveries

Company Name	Date	Time	Location	Session Details
Sanofi * Lunch boxes will be provided	Wed, 19th March	13:00-14:30	Hall E	Click here *Recording of the session will be available on UNLOCK after company approval
Abbott Diabetes Care	Wed, 19th March	14:40-16:10	Hall C	Click here
Dexcom	Wed, 19th March	14:40-16:10	Hall F	Click here *Recording of the session will be available on UNLOCK after company approval
Insulet	Wed, 19th March	14:40-16:10	Hall E	Click here *Recording of the session will be available on UNLOCK after company approval
Tandem Diabetes Care	Wed, 19th March	14:40-16:10	Hall B	Click here
Vertex	Wed, 19th March	14:40-16:10	Hall D	Click here *Recording of the session will be available on UNLOCK after company approval
Roche	Wed, 19th March	16:20-17:50	Hall E	Click here
Medtronic	Thu, 20th March	10:30-12:00	Hall A	Click here *Recording of the session will be available on UNLOCK after company approval
Medtronic	Thu, 20th March	13:00-14:30	Hall I	Click here *Recording of the session will be available on UNLOCK after company approval
Dexcom	Thu, 20th March	14:40-16:10	Hall A	Click here *Recording of the session will be available on UNLOCK after company approval
Sanofi	Thu, 20th March	16:40-18:10	Hall E	Click here *Recording of the session will be available on UNLOCK after company approval
Dexcom *Breakfast will be provided	Fri, 21st March	08:30-09:20	Hall F	Click here *Recording of the session will be available on UNLOCK after company approval
Medtronic	Fri, 21st March	09:30-10:50	Hall I	Click here *Recording of the session will be available on UNLOCK after company approval
Ypsomed	Fri, 21st March	09:30-10:30	Hall H	Click here *Recording of the session will be available on UNLOCK after company approval
Abbott	Fri, 21st March	11:00-12:30	Hall A	Click here
Novo Nordisk	Fri, 21st March	15:15-16:45	Hall E	Click here *Recording of the session will be available on UNLOCK after company approval
Eli Lilly and Company	Fri, 21st March	17:15-18:45	Hall I	Click here
Sequel	Fri, 21st March	17:15-18:45	Hall H	Click here
Biomea Fusion *Breakfast will be provided	Sat, 22nd March	08:30-09:20	Hall B	Click here
Sciarc/Bayer *Breakfast will be provided	Sat, 22nd March	08:30-09:20	Hall C	Click here
Sibionics	Sat, 22nd March	11:30-13:00	Hall H	Click here

Timetable and halls are subject to changes. The most updated timetable is published on the Conference website.

Important notes:

• Industry Symposia are not included in the main Conference CME/CPD credit.
• Please coordinate when you would like to set up the hall prior to the start of your Symposium with Aleksandra Sinapova. A member of the Kenes Operational team will be available should you need any assistance.
• Handouts can be distributed at the entrance to the Symposium Hall; however, it is NOT permitted to place material on the chairs inside the hall.
• Printed tent cards placed on the head table are allowed and should be produced and provided by Supporter.
• We ask presenters to follow the time schedule precisely in order that the day’s events may run smoothly. An updated scientific timetable can be found on the ATTD 2025 Website.

Speaker’s Expenses

ATTD 2025 will not cover Industry session(s) speaker expenses.

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses.

This also applies in the case where the Sponsored Symposium speakers have already been invited by the Conference and have made prior travel arrangements independently.

Technical Rehearsal Onsite

We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com
A technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

Catering is exclusive to Rai Amsterdam and should be ordered in advance. Supporters who wish to order food and beverages for their symposium, meeting room are welcome to do so directly with them.

Rai Amsterdam

Contact person: Floor Stam

Email address: es@rai.nl

Catalogue – click here

Symposium order form – click here

Meeting room order form – click here

Deadline: Monday, 03rd March

• Food and drinks are allowed to be taken into the symposium halls. No buffet is allowed.
• Please foresee a break following the symposium of at least 30 minutes to clean the hall.
• Please note that an additional charge of 0,80 EUR per bag will be applied for cleaning the hall immediately following the
• If you are planning to have catering together with the symposium, it is recommended to indicate in all publications that breakfast/lunch boxes will be served as long this does not contradict the supporter’s internal compliance policy.

Hall Name	Location	Hall Capacity	Hall Layout
Hall A	Level 1	1700 pax	Theater
Hall B	Level 1	260 pax	Theater
Hall C	Level 1	300 pax	Theater
Hall D	Level 1	270 pax	Theater
Hall E	Level 1	700 pax	Theater
Hall F	Level 1	500 pax	Theater
Hall H	Ground Level	400 pax	Theater
Hall I	Ground Level	300 pax	Theater

 

Head Table in Halls A and G
Ø  Total Head table Dimensions:   W 350cm x H 74cm Ø  For Head Table branding, please refer to the *note below	Sufficient seating for up to 5 people*Please inform us about the number of speakers you expect.

 

Head Table in Halls B
Ø  Total Head table Dimensions:   W 210cm x H 74cm Ø  For Head Table branding, please refer to the *note below	Sufficient seating for up to 3 people*Please inform us about the number of speakers you expect.

 

Head Table in Halls C and I
Ø  Total Head table Dimensions:   W 280cm x H 74cm Ø  For Head Table branding, please refer to the *note below	Sufficient seating for up to 4 people*Please inform us about the number of speakers you expect.

 

Head Table in Halls D,E and H
Ø  Total Head table Dimensions:   W 140cm x H 74cm Ø  For Head Table branding, please refer to the *note below	Sufficient seating for up to 2 people*Please inform us about the number of speakers you expect.

 

Digital Lectern in Hall A
Ø  For branding it with your own image, please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com) and coordinate it with him. Ø  The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor (if you decide to provide your own branding)	For demonstration only.

For alternative/additional arrangements please contact the Industry Coordinator at  asinapova@kenes.com
Please note that the head table and lectern will be branded with the general Conference branding.  Self branding is not allowed to be placed in the head table or lectern.
* If you are interested to have your own company branding for the head table  please contact asinapova@kenes.com

Please use 10mm bleed, no crop marks. Please submit pdfs and ai. files.

Deadline: Thursday,20th February

 

Click here for virtual tour.

Hall A:

• Large front projection screen in the center, image of H6 X W14 meters approx. ( see photo below )*.
• 2 x High-powered Data projectors (Main and back-up) to create the panoramic background image and to project the PowerPoint & Video images as picture-in-picture “windows” on the screen.
• Data/Video control system, including a seamless Data/Video switcher and all necessary cabling (opening picture-in-picture “windows” and adding titles of the speakers on the central screen, etc. ).
• Video camera, to capture the face of the speaker at the lectern for live close-circuit projection during presentations.
• 50” Confidence monitor in front of the head table, showing the same PowerPoint & Video images as projected in the large picture-in-picture “window” on the central screen.
• Countdown Timer monitor in front of the lectern, operated by the technicians at the AV Control desk.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Designed lectern with a Portrait 40″ Plasma screen installed in each front, facing the audience, projecting a PPT with the name of the speaker (see photo below )*.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer).
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table, lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection       to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• Colorful Lighting on stage
• 4 x AV technicians operate the above-mentioned systems.

For demonstration only (taken in other Venues )

For Sponsors’ Symposia being held in Hall A, the company “virtual” banners on the Panoramic screen and in front of the lectern will be projected.
Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution.
The “virtual” banners can include the title of the Symposium and the name and logo of the Sponsor

Hall B:

• Front projection screen, image of H2.25 X W4 meters approx. (16.9 ratio )
• 7000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer ).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table,           lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection       to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• AV technician to operate the above-mentioned systems

Hall C:

• Front projection screen, image of H2 X W3.4 meters approx. (16.9 ratio )
• 5000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
• 2x 55” Delay screens, incl. all the required cabling, showing the same image as projected on the main front projection screen.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer ).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table,           lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection       to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• AV technician to operate the above-mentioned systems

Hall D:

• Front projection screen, image of H2 X W3.4 meters approx. (16.9 ratio )
• 5000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
• 2x 55” Delay screens, incl. all the required cabling, showing the same image as projected on the main front projection screen.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer ).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table, lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection       to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• AV technician to operate the above-mentioned systems

Hall E :

• 2 x front projection screens, image of H3.7 X W6.5 meters approx. each ( 16.9 ratio )
• 2 x 10000 a.l. Data projectors, incl. all the required cabling, for projecting the PowerPoint on the screens.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screens.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer ).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table,           lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection  to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• 2 x AV technicians to operate the above-mentioned systems

Hall F:

• Front projection screen, image of H3.7 X W6.5 meters approx.. ( 16.9 ratio )
• 10000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer ).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table,           lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection  to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• 2 x AV technicians to operate the above-mentioned systems

Hall G:

• Front projection screen, image of H3.4 X W6 meters approx.. (16.9 ratio )
• 9000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker ( we recommend using the cursor of the laptop computer as a pointer ).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table,           lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection       to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• AV technician to operate the above-mentioned systems

Hall H:

• Front projection screen, image of H3.4 X W6 meters approx.. ( 16.9 ratio )
• 9000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table,           lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• AV technician to operate the above-mentioned systems

Hall I:

• Front projection screen, image of H3 X W5 meters approx.. ( 16.9 ratio )
• 8000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
• 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
• Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer ).
• Countdown Timer monitor in front of the lectern.
• A. (sound) system, which covers the hall and the stage, including wired microphones for the head table,           lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.

AV technician to operate the above-mentioned systems

Presentations Upload Onsite

If you are using a PowerPoint presentation (or any other PC-based application), please note that you have to deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the Venue in the morning – and at least 1 hour before the start of the session.

Please note that conference computers in the Halls are being are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9.

If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the session or as soon as you arrive at the venue in the morning. Please make sure to check it with the technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

IMPORTANT NOTE FOR MACINTOSH USERS

To use MAC presentations on the PC compatible conference computer, please note that you need to prepare it according to the instructions below, before taking it to the speaker room:

• Convert it to PowerPoint or PDF.
• Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
• Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

As previously mentioned, we strongly recommend scheduling a technical rehearsal and testing the Presentations during the rehearsal. Please note that an extra charge might incur.

Please plan directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com

Due to CME/CPD accreditation criteria for this Conference, the following rules apply:

• ATTD Logo should NOT be used in any promotional materials created by the supporter.
• Materials created by companies should NOT utilize the main event marketing look and feel.
• When promoting your symposium, please always indicate on any of your promotional materials “This session is not included in the main event CME/CPD credit”
• When promoting your symposium, you are allowed ​to use the phrase: “Official symposium of the 18^th International Conference on Advanced Technologies & Treatments for Diabetes”, which will take place in Amsterdam, the Netherlands 19-22 March, 2025.

In addition, it is not permitted to use the ATTD 2025 logo on any of the symposia materials.

The final session agenda should include the following information:

• Session Title (up to 110 characters including spaces)
• Session Description (up to 200 words, you can also include hyperlinks inside of it)
• Speaker Presentations Titles
• Timing – duration of each speaker presentation and full timing of the agenda
• Speaker/Moderator Full Name
• Speaker/ Moderator Country
• Speaker/ Moderator E-mail
• Speaker/ Moderator Affiliation
• Speaker/ Moderator Bio and Photo (please see specs below)

Please see below specs for Speaker Bio and Photo.

• Speaker Bio – up to 200 words.
• Speaker Photo – 180×240 px, JPG Format

Please click here in order to provide above requested information as soon as possible and no later than Tuesday, 04th February if you need any assistance please contact the Industry Coordinator: Aleksandra Sinapova at asinapova@kenes.com.

Guidelines to follow when creating your promotional items and content:

• When creating adverts for mobile app, program book and mailshots is allowed to promote product, symposia, or company promotion. Only when promoting symposia please add the following text inside: This session is not included in main Congress CME/CPD credit
• When creating adverts for External and Internal lobby flags in the virtual platform is allowed to promote symposia or company promotion. Only when promoting symposia please add the following text inside: This session is not included in main Congress CME/CPD credit

1.Mobile App Push Notification

For supporters entitled to a push notification as per their signed contract, kindly submit the text by Tuesday, 18th February  to asinapova@kenes.com  according to below guidelines: 

• Message Title – Maximum 40 characters including spaces
• Message body – Maximum 140 characters including spaces
• Preferred date and exact local time, please with your industry coordinator
• *Note the final schedule will be determined closer to the conference, considering other push notifications.
• Push notifications will be sent out during breaks in order not to disturb the participants who are inside the halls.

 2.Mobile App Advert

For Supporters sponsoring the App please send via email to and asinapova@kenes.com by Tuesday, 18th February.

File format: PNG or JPG (up to 800 KB)
Size: 780 x 1688px

Kindly  be advised that the advertisement is presented as a static image; therefore please ensure your design does not include any clickable URLs. Also, for optimal readability on mobile devices, we suggest avoiding small text.

3.Mini Book Advertisement
For Sponsors entitled to adverts in the printed program book as per their signed contract, please submit the file please submit the file to  asinapova@kenes.com no later than Tuesday, 04th February in one of the following formats at a resolution no less than 300 dpi: EPS, Illustrator, JPG or PDF. Please refer to the diagram here under for advert dimensions for the final program.

Printing space: 200 mm x 100mm; please prepare 5mm bleed space from all sides for printing.

4. Onsite Bag Inserts

Bag inserts are to be printed and delivered by the supporter.

Should you be entitled to a bag insert as per your contract, please follow the procedure below:

• Please submit the final artwork (prior to printing) for approval no later than Tuesday, 18th February via email to asinapova@kenes.com
• The bag insert should not exceed a double side of standard A4 dimensions.
• When promoting your Symposium, please include the following disclosure: This session is not included in main conference CME/CPD
• A quantity of 3500 inserts is requested.

Important Notes Regarding Shipping of Bag Inserts:

• Bag inserts must arrive at the advanced warehouse no later than Wednesday, 12 March to be included in the Conference bags.

• Please send us who is the sender of your package, including full name and contact details.
• Merkur is the official logistic agent for the ATTD 2025 Conference. To ensure the safe and timely arrival of your inserts, we strongly recommend sending the inserts via Merkur warehouse (fees will incur). Further details can be found in the in the Shipping
• Packages should be labeled with the supporting company name, name of the responsible person (who will be onsite), and the name and date of the event. Please also make sure to state ‘Bag Inserts on all packages.
• Supporters may deliver the Inserts directly to the venue door (NOT recommended). Kindly note that any deliveries/inserts arriving at the venue before Monday, 17 March will be refused. Direct deliveries to Suntec MUST be coordinated in advancewith Merkur. Contact person: Patricia Zintel <Zintel@merkur-expo.com>.Please share with Patricia the full delivery details such as sender name, number of boxes, tracking number, weight, dimensions. Please note that all materials entering the venue incur a handling charge (including bag inserts and display items). No other company is permitted to deliver operate, and handle goods inside the venue
• Any deliveries made directly to the venue without going through the official logistics agent will be at the supporter’s own risk. If they do not arrive on time or are misled, the conference organizers and official logistics agent will not take any

5. Promotional Email Blast – Exclusive and Post

Sponsors entitled to an Industry Mailshot as per their signed contract, please click here for the design requirements. Please make sure to forward these guidelines to your web-designer/programmer. Please upload the HTML version of your mailshot and other relevant files together in zip folder and send us everything with the subject line to Aleksandra Sinapova at asinapova@kenes.com  no later than Tuesday, 13th February.

To ease your design process, we’ve created some ‘ready-to-use’ HTML templates that you can modify to suit your specific needs. These templates are designed to align with the design guidelines detailed in the PDF. Feel free to request these templates at any time.

6. Joint E-mail Blast

For the joint e-mail blast, please prepare two files according to the following specifications:

• 1 Banner/Image Format: JPEG Width: 300 pixels Height: 250 pixels
• 1 PDF or any website (to be linked to the banner/image)

Please send the required file(s) to the Industry Coordinator: Aleksandra Sinapova at asinapova@kenes.com  and no later than Tuesday, 13th February.

The exact launch date of the joint e-mail blast will be advised closer to the Conference. It will be sent out to the preregistered participants who have agreed to receive promotional material from supporters.

Important notes for both Pre and Post, Joint Mailshots:

• In case the webmail is promoting a sponsored session, please include the following disclaimer: This session is not included in main event CME/CPD credits.
• It is not allowed to use the ATTD logo.
• The event’s banner will be added to the webmail’s header by Kenes.
• The “From” field will be “ATTD 2025 Supporters”.
• The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
• Content received after the deadline may be processed for an additional fee.

Symposium supporters have the option to create signage promoting their symposium according to the guidelines below. The symposium signage should be produced by the supporter.

1.Session Hall Signage

• Self-Standing Sign at the Entrance:
  One stand-alone sign to be placed at the entrance of the session hall 30 minutes prior to the sessions published start time. Please make sure to indicate the following disclosure on the sign: This session is not included in main Conference CME/CPD credit.

• Stage Banners:

1 x free standing vertical sign to be placed on/next to the stage. Maximum dimensions: 150cm wide x 250cm high.

Banner placed in front of the head table facing audience. (Please refer to Section 4: Symposia Session Halls Onsite).

• Digital Lectern in the Plenary Hall

There will be a designed “digital” lectern in the Plenary Hall (Hall A). (Please refer to Section 4: Symposia Session Halls Onsite).

2.Self-standing signage in the Exhibition Area

The Supporter is entitled to place one sign (W85cm x H200cm) advertising the Symposium on the day of the session only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Kenes Staff.

Please note:

Due to CME/CPD accreditation criteria, you may not place signage advertising your symposium in any other locations unless coordinated with Kenes staff onsite.

Wi-Fi

Free Wi-Fi will be available at the Conference venue. Please be aware that public Wi-Fi capacity is limited. Therefore, it is restricted to email and web browsing activity.

In case you need an additional internet connection in the meeting room besides the WIFI that is available, please send an email to exhibitorservices@rai.nl

Meeting Rooms / Hospitality Rooms

Supporters interested in renting a meeting room during ATTD 2025 Conference should contact Industry Liaison & Sales, Mrs. Judit Gondor at: jgondor@kenes.com

1 power drop and 1 multi-socket power strip in each Meeting Room. If you need any additional power ,please contact exhibitorservices@rai.nl

Important:

All conference supporters (sponsors, exhibitors, special interest groups and other stakeholders) are kindly requested to respect the ATTD 2025 blackout policy and refrain from holding organized meetings or events for more than 10 people during the conference plenary and scientific sessions. Click here to view the scientific program.

Waste Disposal

Please note that it is the supporter’s responsibility to leave the symposium session hall in a clean and tidy manner once your symposium has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of your session. Any discarded waste, including promotional material, left behind will be removed by the Conference organizers at the expense of the supporter concerned.

Onsite Badges

Each supporter is entitled to 10 Symposium badges which allow access to the supporter’s symposium only (Individual names will not appear on the badges). Symposium badges can be collected 2 hours prior to the session from the Registration Desk and should be returned to the desk after the session ends.

Catering

Catering is exclusive to RAI Amsterdam and should be ordered advance. Supporters who wish to order food and beverages for their symposium, meeting room are welcome to do so directly with RAI Amsterdam

For catalogue, please click here

For symposium order form, click here

For meeting room order form, click here

For your information, refreshments, and lunches (included in the registration fee) will be served in the exhibition area as per times scheduled in the scientific program.

Hostesses & Temporary Staff Hire

Email: exhibitorservices@rai.nlf.stam@rai.nl

Deadline:Thursday 27 February

Blackout Policy

All conference supporters (sponsors, exhibitors, special interest groups and other stakeholders) are kindly requested to respect the ATTD 2025 blackout policy and refrain from holding organised meetings or events for more than 10 people during the conference plenary and scientific sessions. Click here to view the scientific program.

Lead Retrieval systems are a helpful tool for receiving participants’ contact information when they visit your booth. Information obtained by the lead retrieval system enables Exhibitors to enhance their database by securing valuable leads for further marketing and communication.

We are pleased to offer you the “K-Lead” Application. Exhibitors can download the “K-Lead” app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ full contact information with a quick scan of their badge.

Advantages of the K-Lead application:

• Seamless Integration: Download directly to your device; no extra hardware needed!
• Effortless Scanning: Quickly scan attendee badges to capture leads.
• Customizable Notes: Add personal comments to each lead for better follow-up.
• “Quick Scan” Function: Ability to quickly scan delegates as they enter the symposium hall.
• Instant Access: Get real-time lead information for immediate engagement.
• Universal Compatibility: Download from the Apple Store or Google Play using “Kenes K-Lead App.

Cost per unit: 700 EUR (excluding 4% credit card charges fees, excluding VAT if applicable).

Device is NOT included!

Deadline: Monday, 3 March

Onsite rate of 850 EUR will be applied for order received after above deadline.

Unlock the Power of K-Lead Plus:

• Automated Follow-up Emails: Immediately after scanning, send personalized emails to every lead. Make every connection count without lifting a finger!
• Tailored Email Customization: Craft the perfect message with customizable subject lines, email content, and signatures. Attach PDFs to add a polished, personal touch that stands out.
• Timely Engagement: Say goodbye to the hassle of manual follow-ups. K-Lead Plus handles it by sending tailored emails right after each scan, keeping your brand top of mind.
• Trackable Insights: Monitor how your emails perform with engagement metrics. Learn what works and refine your strategies for maximum impact, ensuring you’re always improving.
• Compatibility: K-Lead Plus requires at least one K-Lead license purchased.

Cost for K-Lead Plus: 750 EUR

Key Notes for K-Lead and K-Lead Plus:

• Device Not Included: The application must be installed on your personal or company device (tablet/smartphone).
• Reliable Data: Participant badge barcodes carry contact details as provided by registrants or their agencies. Note: Group registration may contain generalized information.
• Content Responsibility: Information content is managed by the registrant or their agency, not Kenes Group or the Organizing Committee.
• Easy Reservation: Secure your Wireless Barcode Reader in the Exhibitor’s Portal https://exhibitorportal.kenes.com.
• GDPR Compliance: We’ve updated our privacy policy in compliance with GDPR. Your personal data won’t be shared without consent. Presenting your badge for scanning implies consent to share your details.
• By purchasing the K-Lead and the K-Lead Plus, Exhibitors and Sponsors agree to Data Processing Agreement.

How to order K-Lead and K-Lead Plus? -> Please access the Exhibitor’s Portal   https://exhibitorportal.kenes.com 

Maximize your Participant Experience – Use our innovative technologies for your Symposium

Kenes is proud to deliver a wide variety of quality onsite technology products and services.
We offer:

• Live Streaming and many more products designed for capturing and recording symposium content.
• Voting, Evaluations, and more products designed for increasing participant’s interaction during symposium sessions.
• Translation services for any language are available in two options. The conventional approach involves local interpreters and the use of headphone receivers. Alternatively, we offer a cutting-edge AI-powered solution. With this innovative method, participants can access live translations and captions seamlessly by scanning a QR code on their mobile phones.

 

We also provide tailor made customized solutions – contact us to make it happen!

PLEASE NOTE: All product solutions are offered exclusively by Kenes Group.

Please contact us to discuss your needs and our relevant solutions.

Please submit your order by Thursday, 06^th February. Orders received after the deadline will incur rush fees.

Kindly note that Merkur Expo Logistics GmbH is the sole official on-site agent nominated by Kenes Group to handle all in/out shipments arriving to this Conference.
Contact details:

Range of services:

• Transport, national or international
• Temporary or permanent customs clearances
• Coordination of deliveries, delivery time slot management
• Unloading, delivery to the hall/exhibition-stand, fork-lifting
• Storage of empty boxes and crates during the event
• Accessible storage for brochures and give-away items during the event

The shipping instructions at the end of this manual are provided to assist with your preparation for the correct and timely dispatch of materials to the conference. Please follow the instructions closely.
The shipping instructions include:

• Shipping Instructions
• Tariff
• Material Handling Form
• Shipping Labels

In order to follow up on your shipment and to confirm arrival on time, we kindly ask you to provide the official shipping agent with the following information prior to shipping:

1. Number of pieces (pallets, boxes, cartons, etc.)
2. Way of transport (road freight, courrier services, airfreight, ocean)
3. Airway bill number

Supporters may choose to use their own services to deliver their goods to the venue door. However, no other company is permitted to deliver, operate, and handle goods inside the venue.

Merkur has the responsibility of receiving and handling all materials for a fee as published on the “Tariff” section at the end of this manual. Handling rates are based on the incoming weight of shipments. Merkur must have payment before forwarding freight.

In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-advise” form included in the shipping instructions.

Shipments sent directly to the venue prior to Monday, 17 March will be rejected by the venue.

Insurance of Goods

All cargo should be insured from point of origin

Contact details:

Merkur Expo Logistics GmbH

Patricia Zintel

E-mail: Patricia.Zintel@merkur-expo.com

Mobile: +49 (0) 170 2229525

CLICK HERE for full shipping instructions.

Please Note: All advanced shipments and deliveries to the Merkur warehouse, including by courier, must be coordinated with Merkur.

Important: Shipping Labels must be attached to all boxes.

Kenes Contacts:

Conference Organiser

Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel:  +41 22 908 0488
Fax:  +41 22 906 9140

Hotel Sales Manager

Karen Resnick
E-mail: kresnick@kenes.com

Industry Coordinator

Aleksandra Sinapova                                                                                                                       

Tel: +41 22 908 0488 Ext: 217 | E-mail: asinapova@kenes.com           

Audio Visual Coordinator

Mike Perchig                                                              

E-mail: nest@nest-av.com

Industry Liaison & Sales
Judit Gondor
Tel: +41 22 908 0488 Ext: 531 | E-mail: jgondor@kenes.com

Registration Specialist
Yousef Zaiter
E-mail: reg_attd25@kenes.com

Product Marketing Coordinator                            

Olaya Espejo          

E-mail: oespejo@kenes.com

---

Contractors:

Rai Amsterdam

Mrs Floor Stam

Email address: es@rai.nl

Onsite Logistic Agent, Material Handing & Customs Clearance Agent

Merkur Expo Logistics GmbH
Mrs Patrici Zintel

Mobile: + 49 (0) 6173 966 95 13

E-mail: patricia.zintel@merkur-expo.comMerkur is the exclusive handler inside the venue.

Hostesses & Temporary Staff Hire

Rai Amsterdam

Email: exhibitorservices@rai.nl