Payments, Cancellation, Terms & Conditions

Payments, Cancellation, Terms & Conditions

In efforts to increase transparency and in compliance with the German FSA (Freiwillige Selbstkontrolle für die Arzneimittelindustrie e.V.) Code of Conduct Healthcare Professionals, event organizers will disclose support provided by participating companies who request this. This information will be on the event website and will include the company name, amount provided, and sponsored activities (exhibit, advertisement, etc.).

CONTRACTS & CONFIRMATION

​APPLICATIONS FOR SUPPORT AND/OR EXHIBITION MUST BE MADE IN WRITING WITH THE BOOKING FORM.

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

TERMS AND CONDITIONS

Terms and Conditions of Supporter will be included in the Supporter agreement as well.

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice

40% by August 20, 2018

All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department:  jgondor@kenes.com 

The organizers shall retain:

  • 10% of the agreed package amount if the cancellation/ modification is made before June 20, 2018, inclusive

  • 50% of the agreed package amount if the cancellation/ modification is made between June 21, 2018 – October 19, 2018 inclusive

  • 100% of the agreed package amount if the cancellation/ modification is made after October 20, 2018 onwards and inclusive

VAT INFORMATION

All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice. The charge of the VAT will depend on the location of the supporting companies as follows:

Company Location

Applicable VAT Charge - Sponsorship

​Applicable VAT Charge - Exhibition

Germany

German VAT applies

Current VAT Rate (subject to change): 19%

German VAT applies

Current VAT Rate (subject to change): 19%

European Union

Reverse charges applies
(Client VAT will apply)

​German VAT applies

Current VAT Rate (subject to change): 20%

Outside EU

Reverse charges applies
(Client VAT will apply)

​German VAT applies

Current VAT Rate (subject to change): 20%